This School ERP Policy governs the collection, processing, usage, and protection of administrative, academic, financial, and personal data managed through the Swakora School ERP platform.
Because our ERP platforms serve educational institutions, the security of minor students, guardians, and academic staff is our highest priority. We comply with stringent educational privacy frameworks and children data protection acts.
1. Student and Guardian Data Protection
We collect and process student records strictly under the authorization of the partner school/institution:
A. Student Profiles
- Full names, dates of birth, genders, and enrollment status
- Guardian contact details (phone numbers, home addresses, emails)
- Academic records, grading metrics, and class attendance logs
- Emergency health contacts and critical medical notifications
B. Administrative and Fee Data
- Tuition invoice records, payment receipts, and balance status
- Hostel allocations, school transport routes, and bus GPS logs
- Staff payroll management details, qualification CVs, and work timings
2. Educational Compliance Frameworks
Our platform architecture is built to align with local and international educational policies, assuring that:
- Parental Consent: Guardian profiles are verified and must authorize child accounts where local law requires.
- Rights to Inspect: Parents and guardians have the right to request changes, corrections, or exports of student performance or biodata records through school admins.
- Third-Party Restriction: No student data is sold, rented, or distributed to any advertising networks or external contractors.
3. ERP Security Protocols
To ensure compliance and secure learning environments, Swakora ERP features:
- Fine-Grained Auditing: Logs which teacher, accountant, or admin changes a specific record.
- Automatic Expiration: Guardian/student login sessions expire quickly to prevent terminal unauthorized access.
- Secure Transport APIs: GPS and tracking APIs use tokenized hashes so location details cannot be hijacked.
4. Contact Our Compliance Team
For student data export requests, security queries, or general compliance feedback, please email us:
Email: info@swakora.com
Address: Swakora Technologies, EdTech Compliance Office
